Film Geelong
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Guidelines

  • Background
  • Permits
  • Pricing
  • Sponsorships - Fee Waiver
  • Criteria For Fee Waiver
  • Bonds
  • Insurance
  • Risk Management Plans
  • Firearms, Stunts And Fires
  • Notifications
  • Hours Of Operation & Procedures For Waiving/Altering Filming Curfew
  • Parking
  • Damage To Council Property
  • Internal Liaison Within The City Of Greater Geelong
  • Fees To Other Departments
  • Credits
  • Council Not Liable For External Events
  • Download Printable Guidelines

BACKGROUND
The City of Greater Geelong enjoys a rich array of streetscapes, landscapes, seascapes and parklands. The City's architectural heritage reflects the history of Geelong as well as the industrial and maritime heritage of the port. Parklands and open space along the Waterfront precinct together with tourist attractions within the broader region such as the Bellarine Peninsula and the Great Ocean Road are potential film locations.

A Film and Television industry Development Strategy has been prepared for the Geelong region following consultation with industry representatives, Film Victoria and other key stakeholders. A copy of the Strategy is available by contacting the film Liaison Officer or the City's Economic Development Unit. The City of Greater Geelong's Film Policy provides guidelines for the issuing of permits and coordination of location bookings. For more information download Film Geelong's Film policy.

A central contact point i.e. the Film and Television Officer has been nominated within the City's Marketing and Administration Department to facilitate film and television related enquiries. The Film and Television Officer can be contacted on 03 5272 5272 or filmgeelong@geelongcity.vic.gov.au

PERMITS
Permits will be issued pursuant to any local laws, Local Government Act, Road Safety Act or any other Act, rules or regulations as appropriate.

A minimum of five days notice is to be given to the Liaison Officer for all filming and photography applications to be processed. This should be done via a Filming and Stills Photography Application Form.

Permits will not be issued until the City's Film Location Agreement is executed, all insurance requirements are fulfilled (i.e. Certificate of Currency supplied), and all other relevant requests for information, (including safety and risk assessment reports) have been satisfied.

Filming is usually not permitted between Midnight and 7.00am. However, in some instances permission may be granted. Refer to the City's Procedures to Waive / Alter Filming Curfew for details.

PRICING
A standard fee is applied for filming in the municipality limited to those areas under Council's jurisdiction. A lower fee applies to commercial stills photography. There is an initial charge for the first day of filming for any one project. A daily rate applies for any subsequent days. The phrase 'any one project' relates to one feature film, one television commercial, or one season of a television serial. Location fees are subject to
an annual review and may alter accordingly.

  • Film and film-related activity - $200 for the first day // $100 for each subsequent day
  • Commercial Stills Photography - $100 for the first day // $50 for each subsequent day


SPONSORSHIPS - FEE WAIVER
Emerging filmmakers, students and projects of demonstrable community benefit are eligible for a fee waiver. The City of Greater Geelong treats this support as a sponsorship. The filmmaker is required to acknowledge the City in the end credits. Sponsorship must be requested in writing and the Manager, Marketing and Administration is delegated with the authority to approve sponsorship. The location acknowledgment will read 'Filmed in the City of Greater Geelong' or 'Thanks to the City of Greater Geelong'.

CRITERIA FOR FEE WAIVER
Fee waivers may apply to:

Projects of demonstrable community benefit
Projects related to charitable activities
Documentaries which are specific to the cultural heritage of the City of Greater Geelong, and
Emerging producers and/or directors who have made no more than two films.
Fee waivers will generally only be available once. Fees will not be waived retrospectively. Permit fees are not charged for wedding photography, news and current affairs purposes.

BONDS
The City may choose to impose a 'Bond' for the use of Council property during any filming activity. The bond is a refundable security deposit paid to Council subject to the terms and conditions of the permit. A bond may be applied based on an assessment of risk to, or adverse impact on Council property, and to ensure that the Production Company follows the terms and conditions in the Guidelines for Filming & Stills Photography and the Location Agreement. The bond may be negotiated before the commencement of filming and will be returned at the conclusion, subject to any claim for damages etc.

INSURANCE
All applications for a filming approval permit are required to provide evidence of appropriate public liability insurance (a minimum of $10,000,000 is to be taken out by the applicant) through presentation of a Certificate of Currency prior to a permit being issued.

For further details on risk, liability, indemnity and insurance contact the Council's Filming Liaison Officer.

RISK MANAGEMENT PLANS
Before a permit may be issued, a risk assessment including a traffic or pedestrian management plan (if required), for the use of location/s must be submitted to and approved by the City and any other relevant authority for each location. When approved, such plans will be endorsed and will then form part of the permit. No filming or stills photography may commence until such plans have been approved.

Risk Management Plans, (Pedestrian and Traffic Management) shall be prepared by the applicant in accordance with relevant Australian Standards, identifying any potential hazards and actions to mitigate those risks associated with on-location filming activity. For further details on risk, liability, indemnity and insurance contact the City's Liaison Officer.

FIREARMS, STUNTS AND FIRES
Applications to carry or use firearms on site will not be considered except where accompanied by written proof of police approval, with full particulars of the weapons and the nature of the proposed use.

Applications to perform stunts and the lighting of fires will not be considered without full particulars of the proposed use, a safety plan prepared by an accredited Safety Officer, together with written confirmation of any required approval and notification to the relevant emergency services.

NOTIFICATIONS
If required by the City, all residents and businesses within the vicinity of the filming location are to be notified in writing by the Producer at least three (3) days before filming begins. This notification must include the name of a contact person on site to handle complaints, details of the filming including whether firearms, stunts or explosives are to be used, start and finish times for set up and filming. The Producer shall be solely responsible for the liaison with and negotiation of compensation with any affected businesses and residents if required.

HOURS OF OPERATION & PROCEDURES FOR WAIVING/ALTERING FILMING CURFEW
Necessary works including filming must occur between 7:00am and midnight, unless varied by express written approval from the authorised Liaison Officer. In instances where a film maker wishes to film outside the usual hours that filming is permitted in the City of Greater Geelong in residential or built-up areas, (i.e. between midnight and 7.00 am), a request must be made to the City of Greater Geelong's film liaison representative at least two weeks before the intended date of filming.

The City's film liaison representative will assess the impact of the requested filming on residential amenity based on information provided by the producer and notify in writing all parties who may be affected. Residents will be asked to respond in writing by reply paid post or facsimile if they have objections to the filming taking place. Once permission for the curfew to be lifted has been granted, the filmmaker is required to letter-drop the area to ensure that everyone is informed of the proposed activity.

PARKING
All vehicles must be parked in accordance with a parking plan agreed with the City at the time of the application.

DAMAGE TO COUNCIL PROPERTY
All costs associated with clearing litter and other waste generated by their activities, and for any damage to parks, irrigation, roads and other Council property will be borne by the production company. The Producer shall restore the location to its pre-existing condition by the conclusion of filming to the satisfaction of the City. If such restoration works are not undertaken to the standard required by the City, the City may at the cost of the Producer in all respects undertake or have undertaken by independent contractors restoration works. The Producer will pay the cost of such restoration works to the City within 7 days of a request in writing by the City. The City may if it so determines apply the amount of the Bond (if applicable) paid by the Producer in payment or part payment as the case may be of such works.

INTERNAL LIAISON WITHIN THE CITY OF GREATER GEELONG
Filming activity impacts on many Council business units. Liaison is often required with the following business units: Events, Marketing, Local Laws and Traffic, Economic Development, Geelong Otway Tourism, Arts and Culture, Building Services, Traffic Engineering, Statutory Planning, Geelong Waterfront, Central Geelong Management, Risk Management, Finance & Administration, Parks, Community Development and Open
Spaces Planning and Development.

Collaboration and effective communication are essential factors in providing a good service to the film industry. Internal liaison between all of these business units to support filming activity is essential in the provision of an efficient, effective service, which develops and maintains excellent relationships between the film industry, the City and its residents, businesses and visitors.

FEES TO OTHER DEPARTMENTS
In the majority of applications the location fee charged covers the full service provided by the City. A user pays system applies where additional City services are required.

CREDITS
The Producer will acknowledge and credit the City as to the location of the works on any film produced.

COUNCIL NOT LIABLE FOR EXTERNAL EVENTS
The City will not be held responsible as to any interference to the necessary works arising from a location exterior to the Site and not caused or controlled by Council.


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